Architectural Project Manager

Website City of Cupertino

The Position

The City of Cupertino has an exciting opportunity to join its management team as a Limited Term  Architectural Project Manager (Public Works Project Manager). The City has an array of exciting projects on the horizon. The Project Manager will lead the Library Expansion Project, the City’s largest Capital Improvement Project with $8M in funding. This project is a high-profile expansion of the busiest library in the Santa Clara County Library system, consisting of a two-story, 5,600 square foot addition.  Other potential projects may include a renovation, replacement or relocation of City Hall as well as projects at other City facilities.

Under general direction of the Assistant City Manager, the position performs a varied range of management functions, including planning and implementing the delivery of capital improvement and/or other assigned projects. At any given timeframe, this position may be responsible for one or more projects, or assigned aspect(s) of a larger project, of varying scope, diversity, and complexity.

The incumbent manages, through collaboration, coordination, planning, and the provision of direction, the formulation and implementation of all activities within assigned project(s). The incumbent develops project objectives, schedules, and budgets; prepares and delivers graphic, written and oral reports and presentations; prepares technical documentation to ensure delivery of intended product; tracks and manages expenditures; establishes and implements quality controls; maintains accurate project records; and ensures compliance with design intentions, regulatory requirements, and technical contract documents. This includes, in consultation with assigned project team members, the creation of objectives, priorities, budgets, and schedules required to achieve maximum production and efficiency in the project.

Appointment to this position is limited and will end no later than two years from the date of appointment

Typical Job Functions

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Manage City building projects including the planning, design and construction of buildings, parks, and other facilities.

Assist in the development and application of City project delivery policies, following general guidelines or professional and administrative standards in accomplishing assignments.

Prioritize and direct the work of project assignments and be responsible for quality, schedule and cost control; work closely with the supervisor to coordinate project work.

Regularly report to supervisor and others in the City organization on the status of projects and other assignments; suggest, discuss and implement strategies to improve project delivery services.

Perform project management activities which achieve, but are not limited to, planning, establishing, and executing: project performance and design objectives, schedules and budgets; regulatory compliance; process and project documentation; reporting the status.

Evaluate the work effort required for project and identify the resources to provide that work effort; prepare and execute plan to retain required staff and/or consultant skills.

Hire and supervise consultants retained to provide particular expertise for project studies, programming, development, design or management; participate in, or manage the selection, hiring, and development of contracts with consulting firms; negotiate contracts with outside consultants; act as owner’s representative for the City in directing consultants.

Plan and assist others in establishing project schedules and milestones; prepare, and communicate schedules and report on progress of project activities; develop critical path or project flow diagrams to plan, set and evaluate progress on project tasks; timely communication of deviations from project schedule and propose alternatives to align project activities with planned schedule.

Plan and assist others in establishing project budgets; track and report on project expenditures; timely communication of deviations from project expenditure plan and propose alternatives to align expenditures with budget.

Coordinate with City Attorneys Office on the preparation and review of required contract documents.

Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staff, supplies, materials and equipment; monitor and control expenditures.

Interpret and apply relevant codes, ordinances, rules, and regulations.

Oversee the preparation of project technical reports and design for approval/acceptance.

Perform the contract administration activities which include, but are not limited to, plan and specification preparation and reviews, contract preparation and execution, contract change order approval, payment approval, dispute resolution, acceptance and bond release approval.

Prepare project staff reports for City Council, Planning Commission, and other advisory bodies.

Make presentations to the City Council, boards and commissions, and advisory committees and citizen groups.

Participate in the selection of staff; plan, prioritize, assign, supervise and review the work of assigned staff; provide or coordinate training and staff development opportunities; work with employees to correct performance deficiencies; implement disciplinary procedures.

Build and maintain positive working relationships with co-workers, other employees and the public using principles of good customer service.

Perform related duties as required.


Knowledge of:

Principles and practices (General knowledge of) architecture; construction; capital improvements. Design-build project delivery knowledge is a plus.

Principles and practices of project management.

Principles and practices of management and supervision.

English punctuation, syntax, language mechanics and spelling.

Contract negotiation and administration; conflict resolution techniques.

Principles of budget development and monitoring including development of control measures to remain within budget.

Personal computer systems and applications.

Principles and techniques for persuasive presentation of ideas and concepts in both oral and written formats.

Ability to:

Prepare and administer departmental budgets; negotiate and administer a variety of contracts.

Develop and maintain positive relationships with community leaders, organizations, businesses, and staff; coordinate a variety of projects and activities inter-departmentally and with outside agencies.

Plan, organize, direct and coordinate a variety of functional specialties with overlapping work areas.

Analyze and solve problems of a complex nature; analyze complex technical and administrative information and problems, evaluate alternative solutions, and recommend or adopt effective courses of action.

Supervise and direct subordinate professional and support staff; interpret and enforce administrative/operational polices, practices and procedures.

Maintain knowledge of and adherence to City and Departmental and State safety standards.

Communicate effectively and persuasively in both oral and written format.

Speak in large and small group settings; conduct staff meetings.

Prepare and analyze comprehensive reports.

Exercise sound independent judgment within general policy guidelines.

Establish and maintain effective work relationships with those contacted in the performance of required duties.

Education and Experience

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to a Bachelor’s degree from an accredited college or university in architecture, construction management, or other relevant degree; and three years of increasingly responsible technical and professional work experience with complex municipal design and construction projects, including two years of performing increasingly responsible project management functions and including two years in a supervisory capacity.

Licenses and Certification

The following licenses must be held at the time of appointment and maintained throughout the tenure of employment: Valid California Motor Vehicle Operator’s (Driver’s) License

Application and Selection Process

If you are interested in this opportunity, please submit your City of Cupertino employment application to Human Resources no later than 5:00 p.m., Thursday, August 6, 2020.  Applications must be filled out completely.  Failure to complete the supplemental application will disqualify the applicant from the recruitment process. Failure to list work experience or stating “See Resume” in the work experience section of the application will be considered an incomplete application and subject to rejection. Resumes may be attached separately. Electronic applications may be submitted online through the City’s employment page at , or application materials may be submitted to: Human Resources, 10300 Torre Avenue, Cupertino, CA 95014. Late applications will not be accepted.

Applications will be screened according to the qualifications outlined in this job announcement. Applicants possessing the most desirable qualifications will be invited to continue in the selection process, which may include a written examination and/or panel interview.  An eligible list will be established as a result of this process and will remain in effect for 3 months from the date established.

Additional Information

The City of Cupertino is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religion, color, sex (including gender and pregnancy), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, uniformed service member status, marital status, age, medical condition, genetic characteristics, and physical or mental disability. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Cupertino Human Resources upon submittal of application.  Documentation of the need for accommodation must accompany the request.

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

To apply for this job please visit